Hi everyone,
I am still enjoying my time at LunchBox List and being involved with the preparation and running of their events. Last Wednesday we held an event in conjunction with the Art Gallery of Western Australia. This event was timed with the Barbie exhibition currently on display at the gallery celebrating Barbie’s 50th anniversary. The event was a member event however was opened up to all LunchBox List subscribers in an attempt to encourage membership. Everyone enjoyed the night and the event was very successful. LunchBox List worked in partnership with the gallery so it was technically not a LunchBox List event. This meant that while there was less planning and co-ordination from Emma and the team, it also meant that there was less control over the event and less input into how it was run. It was a great example of the issues that arise when working with a third party and illustrates the extensive list of stakeholders that must be considered when working within the events industry and when planning for an event.
I also noticed this at a LunchBox List event at the beginning of my placement. It was called Everywoman is Extraordinary and was held in conjunction with the EveryWoman Expo at the Perth Convention and Exhibition Centre (PCEC). It was my first event and I was there until late the night before trying to arrange furniture for the stage. Something so simple turned out to be so difficult because LunchBox List was dealing with two different parties. They had to liaise with the PCEC and Exhibit who were the organisers of the expo. As if working with one company isn’t difficult enough, throw another stakeholder into the mix and it can get messy! I have learned from watching Emma and the team at LunchBox List that you can be unbelievably organised for an event, however if the parties you are working with are unprepared then things can go wrong. I guess this is what makes events so uncontrollable and unpredictable. At the end of the day though I was able to sit back and feel that I had contributed to the success of the event and the late night was more then worth it.
Tana
1 comment:
Hi Tana
Sounds like your learning some valuable events management lessons whilst on your professional practice work placement! I found your post very interesting and worthwhile to read. These experiences are good at making us realise that even though you can be as prepared as possible, events can still be "unpredictable and uncontrollable!"
I thought I might fill you in on one of my event experiences here at Rockend. I helped organise Rockend's 10 year birthday in W.A. where we celebrated with close and loyal clients. We provided an excellent motivational speaker, a free copy of his book (no cost of entry either), brunch food as well as an assortment of wines, beers and champagnes. It was great to hear that all the attendees were very pleased with and appreciative of the speaker as well as the set up of the day, however there was one participant who made a ‘scene’ so to speak the whole way through, interrupting his presentation, complaining that the seminar started 5 minutes later than it said it was going to on the invite, and so forth. Nothing seemed to please her! It just goes to show that you can't please everyone and expect for everyone who attends the event to be satisfied. We’re grateful that the rest of the clients who attended were thrilled with the seminar that Rockend provided. You can just do your best and be prepared as possible!
Best wishes for the rest of your placement – Emma.
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