20 minutes chrono

The roof of Cyber Tower 1

Last week I had the chance to assist my supervisor at Maluti Communications for a partnership announcement ceremony. The partnership announcement was about one of the local telematics leader associating itself with another world leader. The press was of course invited to the event. Everything was ready: press release was written, invitations were sent, media kits ready to be distributed… The big day was finally there and I was all thrilled to assist to my first press gathering. I thought everything would go as planned but I was wrong! 1.30pm. 30 minutes before the opening ceremony, my supervisor and I reached the venue which was Voilà Hotel at Bagatelle. We headed to the reception and asked which conference theatre. But then, due to some unforeseen situations, which I cannot mention here, the venue had to be changed. It was 1.40pm and only 20 minutes were left to fix and reorganise everything. I was amazed by the rapidity with which my supervisor thought of a solution. Just a couple of phone calls. Cyber Tower 1 in Ebene and the time was maintained. My supervisor organised for two vehicles to be sent to Voila Hotel for the journalists – in case some needed a lift in-between the two venues. My supervisor left Bagatelle at 1.45pm and I stayed back to inform the journalists about the last minute change. I was tensed and worried; I was wondering if everything would be ready for 2pm. I informed some journalists about the change and they preferred going to Ebene by their own transport. I waited till 2.10pm and left for the conference in one of the vehicle. I asked the other guy to wait till 2.40pm in case any journalist would be late. 2.20pm, I reached the new venue for the conference. I was pleased to see everything was going fine. The conference already started and we had an excellent media presence. The lesson learnt is that however planned and prepared an event could be, issues may always arise convert dreams into nightmares. One should always be ready and able to find quick and reliable solutions to these issues in these circumstances.

Kirby Scanlan Blog Post #2: Back to Reality

There’s no rest for the wicked here at Momentum, my first day back after their first event and its straight on to the next one, well almost. I got straight into updating contact lists this morning, adding the entire guest list from the event onto our database, and once that was done that event was in the past and forgotten about and the next event was on the ‘horizon! My first job was to start sourcing mining sponsorships for the next major event; The Men in Black Ball, which included me ringing up mining companies to collect appropriate people to send the proposal too. I then sat down with a graphic designer that Barbara sometimes works with and got taught how to make a newsletter on Mail Chimp so we could do these in-house from now on. While being taught all about Mail Chimp I also made a step by step how to guide for future interns on how to do the newsletter.  I then made my very first Momentum Newsletter.

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Issues/ I found this week:

• ·         No evaluation plan in place for events
• ·         The Momentum Brand itself is very confusing, there are a lot of Campaigns and charities/companies within Momentum and they all have different logos etc, it was very confusing for me, so I’m sure very confusing for clients and consumers, and the public.
• ·         Momentum is found on page 5 or 6 when you Google them – which isn’t good!
• ·         Items on their website are from months ago and the website itself is very dated and messy and does not represent the Momentum brand
• ·         It has already been one week since the IWD (International Women’s day) launch and there are no photos on the website from the event.
• ·         The Sponsorship proposal is also dated and unclear  - However, I suggested this and later worked on updating it with Barbara.

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Suggestions I made this week:

• ·         Make an evaluation survey to send out to event guests to help improve future events and get a better understanding on what promotion avenue works best for the consumer
• ·         Create a face book link to subscribe to the Momentum Newsletter
• ·         Suggested small design changes to the newsletter