Event Planning: What happens when you do it wrong?

Greetings Everyone!

This week is my first week back after a break through August and first up we are planning the mid year training week for managers from all over Australia and New Zealand. The most important part of our job is to find out how many people can fit into each of the training rooms compared with the size of the training groups needed. We have to map out the training rotations for over 300 store, field, district and operations managers. It is crucial that we get every rotation 100% accurate otherwise things like managers being in the wrong room receiving the wrong training could happen.

One of the biggest learning experiences this week is to check every single thing you do twice, possibly even triple check! One mistake could cost you a day’s work and mean putting you behind schedule. I had to count the amount of managers we had for each training group compared with how many Christmas’ they had done as a manager. This would determine the level of training they required in certain areas and which training group they belonged in. My final numbers for these groups however were slightly off when we went to apply them to giving each manager their training rotations. Meaning all the work we had done the previous day was in jeopardy of being wasted. Luckily the numbers were not enough to cause any major damage and we were able to salvage what we had already done. Even still it reminded me that you need to be 100% sure you have all your numbers, facts and information right before proceeding to the next step of any project.

We are always taught to triple and double check everything before we submit anything in PR. However you can’t really comprehend its importance until you are faced with a mistake, which could cost you days of work. This is especially important in event planning as one mistake could mean the failure of your event. In event planning it is essential that every moment and person is planned right down to the second. Otherwise you risk your event not making as big of an impact as you were hoping. Not to mention you risk looking un-professional to your colleges as well as the people who are attending/attended your event.

Thanks for taking the time to read my newest edition to the PR393 blog guys! Hope all your internships are going as equally as well as mine. Let us know in the comments below if you have similar situations and how you went about fixing them.

Until Next Time…